8+ Ways Technology Can Boost Productivity at the WorkplaceDonna Marie Padua
Professionals agree that increasing technological integration is benefiting companies, increasing productivity in the workplace, and capitalizing on industry needs and employee engagement. It is also generating a great increase in productivity. In addition, businesses of all sizes can benefit from putting proper software and hardware tools to help them face challenges and improve results.
Moreover, today’s technology-enhanced workforce can communicate instantly from anywhere in the world and access huge amounts of cloud-based data at any time. As a result, businesses that leverage these innovations can execute, scale, and shift far better than before. Here are some of the ways that technology increases productivity in the workplace.
These nine methods are helping businesses fuel greater productivity in the workplace.
1. Tools for time tracking.
With technology, management can leverage online productivity and organizational tools to keep track of time, progress towards goals, and management of projects.
By using these tools, it becomes apparent ahead of time if a project is behind schedule. In such a case, businesses can course-correct to speed things up.
Technology also empowers employees to progress through their own personal system of goals. It provides for the implementation of productivity trends through individuals, teams, and the broader organization.
This method of analyzing and tracking employee performance can foment friendly competition that further encourage workplace productivity.
2. Increased flexibility and connection with mobile workers.
Technology enables the workforce to perform at a high level under changing environments. As a result, teams can work efficiently and effectively outside of the office and the normal limits of workplace settings.
Mobile employees can send and receive important information, contact other team members, tackle problems, and do other necessary tasks involved with their job even when they are miles away.
The increasing power of internet connectivity and speed and innovations in cloud computing enables mobile telecommuting employees to do all that needs to be done when they are out of the office.
This flexibility changes the traditional 9-to-5 dynamic and increases workplace productivity even when that workplace is at home or remote locations. Employees are also able to work in what may be more comfortable environments.
3. Personalized marketing.
Rather than spending money on mass-contact ads and commercials and hoping that the right audience is found, technology enables you to specialize and focus your marketing efforts through the use of culled data, click-through ads, and influencer campaigns on social media like Facebook and Instagram.
This marketing approach allows businesses to land with the right audience with far less effort and expense.
4. Use of focusing tools.
One of the downsides of greater technological integration in business, especially regarding the Internet, is that distractions are prevalent. However, there is a technology that can help with the technology-induced problem of employees browsing Reddit or social media when they are supposed to be working.
Tools such as website blockers and timers – not to mention the increasingly common decision to lock the business into a closed local area network – help employees stay focused on getting the work done.
5. Tools for collaboration.
Every business professional knows how important collaboration and teamwork are for an efficient workplace. Today’s management teams can enable the consistent, constant, and fluid flow of information between employees.
The effective leveraging of such technology empower colleagues to connect with the ultimate goal of doing the job.
Microsoft is among the best providers of office collaboration software. Its Office 365 products boast an efficient set of communication/collaboration tools, including:
- One Drive for Business
- Outlook Email
- Skype for Business (instant messaging, online meetings, broadcast)
- Office 365 Groups
- Microsoft Teams
- Delve Boards
- SharePoint (publishing sites, intranet, team news, document sharing)
- Office 365 Video
6. Improved employee engagement.
It is well known that many employees are detached from their work. This is especially the case when workers are left in cubicles doing rote tasks without support. Technology spices up the boring traditional office routines by providing tools that improve collaboration, transparency, and flexibility – not to mention being fun to use.
The community of business professionals in developing and using workflow models that provide immediate feedback results in a more engaged and productive workforce.
7. Use of Chatbots to help with customer service.
For many businesses, customer service is complicated to get right. Many customers have negative experiences dealing with long phone menus and frustrating hold times.
But chatbots give customer service an upgrade and make it much easier for companies to provide great experiences for their clients.
The new breed of chatbots in messenger apps can easily answer frequently asked questions, quickly order products, intelligently provide tech support, and make reservations.
8. Communication and transparency.
Transparency is essential on every business level, regardless of industry, the size of the company, or plans for the future. Management teams need transparency to have insight and data on the status of assets, tools, and business processes.
Furthermore, transparency ensures that every employee knows the goals of the company. Their role in the company and what work they need to do to meet company goals become clear.
Business technology across software, hardware, and mobile devices also ensures that every workforce member can better connect and communicate with their colleagues and leadership. In addition, a policy of transparent communication ensures that all workers get support and constant connection.
9. Easily getting expert help.
Companies no longer have to depend on internal resources for knowledge and assistance. Instead, they use outsourcing and contracting tools to handle tasks that employees may not be well-versed in.
The power of technology enables businesses to do their thing and get help from others to do their best.
With many new and automated ways to implement technology, today’s workforce is becoming more productive. As a result, conducting better business internationally is also improving and interacting with customers that create a great experience. You can use technology to your advantage by using these tips and designing a system for your company’s specific needs.
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