Top Five Reasons Why You Need to Backup Your DataDonna Marie Padua
There are all sorts of “backups” that help get you out of various situations. Think of the spare tire in your trunk or the extra pieces of webbing in a climbing anchor. If you’ve ever been rock climbing, you know that it’s essential to build redundancies into your anchors, that way if one part fails, you’ve got another part as a backup.
There are various reasons for having backups. In climbing, a backup can save your life, but with data, a backup can save your business. That said, let’s step back and count down the top five reasons why businesses need a proper data backup solution.
- Simple Recovery
People are not infallible. They make mistakes, and actually, they make them quite often. Emails containing viruses are accidentally opened every day and important files are often mistakenly deleted. There’s no reason to fear these issues if you take frequent incremental snapshots of your systems. You can simply restore to a snapshot taken before the virus happened. Or you can recover the file from a time before it was deleted. It’s really easy to protect from the little things and there’s the added benefit of being ready for the big things as well.
- Audits, Taxes, and Archives
Many, if not most businesses are required to keep business records for an extended period. This is either for tax purposes or because of various regulations. You might just need to look at what was going on a few years ago. It’s easy to assume that your computers have you covered just because they’ve got your last few years’ worth of information on them.
- Competitive Advantage
In the untimely event of a disaster, the first business to get back up and running will take all the business of those that aren’t back on their feet. Not having a plan can mean your doors close for good. Proper planning means that your doors stay open to those that worked with businesses that couldn’t survive data disaster.
- Deadly Downtime
A 2007 University of Texas study showed that 43 percent of businesses that suffer major data loss never reopen. Many of these companies end up closing their doors for good within two years of a major data loss. And even large data loss scenarios aren’t always the result of a disaster. Human hands are very capable of destroying a business through silly mistakes or oversights. Don’t think Mother Nature is always responsible. Simply backing up data and having an effective backup and disaster recovery plan in place can help mitigate these types of threat. You can be one of the surviving businesses if you think ahead.
- Doing Work Twice
The first rule of doing work is “do it right the first time.” If you suffer a minor failure and don’t have backups, you may be able to recover certain things, but you never know what those “certain things” will be. In almost any case, you’ll have a boat-load of work to redo whether it’s setting systems up all over again or recreating spreadsheets you or your employees have been working on for months. Worse yet, if you suffer a major data loss, you could feasibly end up re-doing everything you’ve ever done—that’s a situation few companies survive.
What is a Backup Software?
Backup software like Acronis True Image 2020 is a computer software solution that saves companies from massive setbacks through data loss by giving them a backup of their most important files. The definition of backup software is already in its name, and companies are going to benefit a great deal from this simple yet efficient tool. How does backup software work? Through this software, companies are able to create backup and exact copies of files, databases, and even the entire content of a computer’s hard drive.
Even before the technological advancements that we enjoy today, businesses have always tried their best to keep and maintain some important files regarding their company. It’s a tougher job back then when computers, software, and other digital storage spaces were still non-existent. Courtesy of the new pieces of software tech that has been popping left and right in recent years, it is now easier to keep a huge chunk of files in one computer. One of those helpful pieces of tech is none other than backup software, and it has been helping companies for years now.
Aside from this basic necessity, what does backup software do? It depends on what software clients are using of course. There are a lot of good backup software solutions online. Some of their basic tasks include data compression, transaction mechanism, encryption, and access to open files.
Like most softwares, backup software will come at a price. That shouldn’t be of concern to business owners though as backup software will do wonders for their company. Surprisingly, despite the benefits of backup software, 58% of small businesses are not prepared for data loss. All kinds of businesses should be prepared at all times as data loss can set back an establishment months of work and progress. A study from Clutch shows there are 140,000 cases of hard drive fails in the US each week and that spells a lot of trouble for those who aren’t willing to make a transition to software use.
One company can’t simply say that they are taking good care of their data and computers so backups are no longer necessary. Cloudwards states that 39% of data disasters are caused by accidents. Accidents that even the most careful employee won’t be able to anticipate. As the saying goes, better safe than sorry. In this case, being sorry means months or even years’ worth of work and data are lost and never to be recovered again.
Benefits of Backup Software
There are a few advantages of backup software that those still on the fence about getting it should know. Aside from having a safety measure in data loss scenarios, this software also does other important things.
- Schedule backup. One of the benefits of using backup software is its reliability even when clients aren’t exactly using the program. Most software solutions of this kind give users the option to schedule a backup whenever they see fit. This means users don’t have to open the software every month to update their stored backup. By scheduling backup, clients are assured that their data is always up-to-date.
- Automate the process. Another benefit of backup software is a lighter workload for the entire company. With an automated system ready to keep data backed up and restore them at any time will mean less work for the IT department. And of course, business owners are going to enjoy not having to worry about their data as the software will do that job for them.
One of the worries that companies have when opting to use backup software is that they might be spending a lot on the program. While there are a quite a few backup software solutions that cost more than the others, it’s worth noting that recovering from a massive data loss could be more expensive to companies. Not only are they going to be set back several month’s load or week’s load of work, hiring experts to recover pieces of lost data is way more expensive than just getting a backup software right from the start.
Features Of Backup Software
Benefits are important but what clients are going to want to know the features of backup software. There are some top-notch programs that don’t come in as a free-of-charge service and there are those that come free as well. The difference between them is the features they offer but there are some standard functions they all share. Why use backup software? Let these features tell you.
- Data Compression. Keeping a huge load of files and important digital items is going to need huge disk spaces. Most backup software solutions have feature that can compress these data into smaller packages. Clients don’t even have to worry about losing data in the compression process as that never happens.
- Another key feature found across the top backup software is a scheduling tool. With the help of this very important feature, users can customize their own backup schedules. Backup processes can be scheduled once a month, once a week, and even every day. This relieves users of the hassle of backing up their files on a regular basis.
- The worry of many business owners is that their files are vulnerable to security breaches once saved in a centralized system. With encryption, backup software assures clients that their files are protected from accidents, as well cyber attacks.
- The purpose of backup software is not only to give security to the files of companies, it’s also done to make data management a lot easier. Through volumes, users will be able to split large files into smaller volumes so that it will be easier to organize and manage the data that is being stored and backed up.