Top 6 PDF Editors to Use in 2019Donna Marie Padua
PDF is nearly 25 years old and it has been more useful than ever in our increasingly multi-device, cross-platform world. Many office documents are required to be in their PDF form and much of the time you can get by with a free PDF reader to review and comment on these files.
However, inevitably, particularly in a business setting, you’ll need to edit a PDF file and that usually requires upgrading to a premium PDF editor.
Online PDF editors
People might think, “Why spend a chunk of change on a desktop editor when there are free online PDF editors?”
The simple answer is because you get what you pay for with premium versions.
Generally, free online PDF editors will let you add text and comments, merge and split documents, and convert files to and from PDF. However, they won’t let you edit existing text and many have file-size and page-volume restrictions. And a lot of them will watermark your edited document.
For these reasons, web PDF editors are best reserved for simple, fast editing jobs. For more demanding tasks, it will be worthwhile to get the paid software.
1. Creation, Conversion, Exporting
The most fundamental function of a PDF editor is to make PDFs, either from scratch, scanned hard copies, or by converting digital documents.
A good PDF editor should be able to transform a variety of file types like Microsoft Office formats to images to HTML. It should also do so seamlessly, preserving the original formatting. It should also include OCR technology to make the PDF text searchable and editable.
Likewise, a good PDF editor must be able to export PDFs into other editable formats such as Microsoft Word and PowerPoint, HTML, or plain text, while maintaining the original files hyperlinks, images, and other elements.
2. Content editing
Another function that a PDF editor should be proficient at is the ability to modify text. You should be able to use the editor to insert, resize, and move images. More usefully, you should be able to reorganize pages in the PDF.
A good one will perform these tasks as easily as in a text document or slide deck, allowing inline editing, dragging-and dropping graphics, and adding or removing hyperlinks.
3. Review and Annotate
A good PDF editor should also let you add comments and other annotations to PDF files during review. It should have tools to mark up both text documents and graphic-heavy files like webpages. Common options include sticky notes, callout boxes, highlighting, freehand drawing tools, and stamps with messages like “approved,” “revised,” and “confidential.”
All businesses deal with documents containing sensitive data. Look for a PDF editor that includes security features that allow access for authorized eyes only. Good options will usually offer several levels of security, including password protection, permissions setting, and content redaction. Most PDF editors will also offer one or more ways to electronically sign documents.
5. Mobile support
While deep PDF editing is best done on a desktop, it’s nice to be able to review and annotate files when you’re out and about. Typically, PDFs can be reviewed in any PDF reader or editor, regardless of which one they were created in. Also consider looking for an editor that has a dedicated mobile app, is optimized for mobile devices, or allows cloud access to features through a mobile browser.
One of the great things about a PDF is that it can be read and edited in any PDF program regardless of which one it was created in. So beyond the features outlined here, let your personal preferences guide you in making your decision.
Best PDF Editors 2019
For so long, Adobe Acrobat has been the best option in viewing and editing PDFs. At the same time, it has also been the most expensive software, often putting it out of reach of individuals and small businesses.
That has given rise to a wealth of alternatives with varying features and costs. So I looked into several PDF editors that can be as good as Adobe Acrobat. Find out what they offer and how they stack up against each other.
JotForm PDF Editor is the go-to option for businesses that frequently create contracts and generates invoices for payments. It’s customizable and very easy to use if you are looking for a user-friendly tool that creates professional-looking documents. JotForm PDF Editor also features various functional integrations you can synchronize with Google Drive and Dropbox. You can securely transform collected data into polished documents with JotForm PDF editor’s password protection and archive your submissions.
Adobe Acrobat Pro remains to be the industry standard in PDF editing. Its rich combination of creation, editing, reviewing, and security features basically made it unbeatable.
Its recent interface redesign makes it much easier to navigate its robust toolset than the nested menus of yore, and its cloud subscription option puts its advanced features within reach of more individuals and small businesses.
Nitro Pro 12 is a second good option. It’s now fully integrated with Nitro Cloud. This makes collaborating on documents and securing signatures easier than ever. The ability to perform common editing tasks right in a browser rather than having to toggle over to the desktop program makes document workflows feel simpler and more seamless.
PDF Architect Professional
This customizable PDF editor comes in several different flavors, each with its own set of “modules,” or tools, so you can purchase only those you need. PDF Architect Professional edition is just over a hundred dollars, making it the best budget PDF reader in this list. But you get a little more for that affordability, as it includes plenty of review, collaboration, and security features.
Foxit Phantom PDF
This is another PDF text editor capable of editing your PDF files in windows systems. Apart from the editing feature, Phantom PDF can also perform other functions including merging and splitting PDFs, annotating and sharing PDF files, creating PDF forms and converting PDFs to other file formats. What’s more, you can also add encryption to PDFs, redact PDFs and sign PDFs.
Nuance Power PDF
The Nuance Power PDF editor for Windows can convert, annotate, edit and add encryption on your PDF documents. This PDF editor also boasts unique features such as voice note recognition technology. This makes it possible to add notes to your PDF files by simply speaking them instead of typing them out.
The progress of documentation technology is very influential to increase the ease of doing business. Like I mentioned earlier, PDF is one of the most popular business documentation formats.
Because of its important role, PDF editors are very necessary for anyone who works on PDF format regularly. There are many PDF editing software available and they are all easy to access. Unfortunately, only a few of them are truly qualified to be called “good” editors.